SoloStaff Invoice

Built for Independent Professionals

Perfect for anyone who needs professional invoicing without enterprise complexity

Freelancers

Consultants, designers, writers, and developers who need to send professional invoices to clients and track payments.

Home-Based Businesses

Etsy sellers, coaches, therapists, and service providers running businesses from home who want simple invoicing.

Sole Proprietors

Independent contractors and self-employed professionals who handle their own billing and want to look professional.

Small Teams

Micro businesses with under 10 people who need straightforward invoicing without accounting software complexity.

The Invoicing Frustration

Sound familiar?

Subscription Overload

Paying $15-50/month for invoicing software when you only send a handful of invoices. Features you'll never use eating into your profits.

Privacy Concerns

Your client data, pricing, and business information stored on someone else's servers. No control over who sees your data.

Template Hassles

Hours spent formatting Word documents or spreadsheets for each invoice. Inconsistent branding and manual calculations.

Lost Recurring Revenue

Forgetting to send monthly invoices to retainer clients. No automated reminders means delayed payments and cash flow problems.

Professional Invoicing Made Simple

Three steps to getting paid

1

Set Up Once

Add your business details, logo, and tax settings. Create your customer list and product catalog. Takes about 5 minutes.

2

Create Invoices

Select a customer, add line items from your catalog or enter custom items. Preview and generate a professional PDF instantly.

3

Send & Track

Email invoices directly from the app or export PDFs. Track payment status, run reports, and see revenue at a glance.

Clean, Professional Interface

A modern desktop application with light and dark themes

Want to see more? Download our comprehensive User Guide (PDF) for detailed screenshots, step-by-step setup instructions, and a complete feature walkthrough.

Dashboard

Real-time overview with revenue stats, outstanding invoices, and quick access to common tasks

Click to enlarge

SoloStaff Invoice list view with status indicators

Invoice Management

View, filter, and manage all invoices with clear status indicators

Click to enlarge

Dark Theme

Full dark mode support for comfortable viewing in any lighting condition

Click to enlarge

Invoice Editor

Intuitive editor with line items, tax calculations, and notes

Click to enlarge

Customer Management

Maintain your customer database with contact details and billing information

Click to enlarge

Product Catalog

Create reusable products and services with standard pricing

Click to enlarge

SoloStaff Invoice recurring invoice management

Recurring Invoices

Set up recurring billing for retainer clients and subscriptions

Click to enlarge

Business Reports

Track revenue trends, top customers, and business performance

Click to enlarge

Features That Matter

Everything you need to invoice professionally - nothing you don't

Professional Invoicing

Create polished invoices with your logo, custom terms, and professional formatting. Generate PDF invoices instantly for any customer.

Customer Management

Maintain a complete customer database with contact details, billing addresses, and invoice history. Quick access when creating new invoices.

Product Catalog

Build a reusable catalog of products and services with descriptions, pricing, and tax settings. Add items to invoices with one click.

Recurring Invoices

Set up recurring billing for retainer clients, subscriptions, or regular services. Never forget to send a monthly invoice again.

PDF Generation

Generate professional PDF invoices with one click. Consistent formatting, your branding, and all details perfectly organized.

Email Integration

Send invoices directly via email using your own SMTP server. Professional delivery with your email address as the sender.

Business Reports

Revenue trends, top customers, product performance, tax summaries, and receivables aging. Export to PDF or CSV for your records.

Dark Mode

Full dark theme support for comfortable viewing in any lighting. Easy on the eyes during late-night billing sessions.

Accessibility

Screen reader compatible, keyboard navigation, adjustable font sizes, and high contrast options. Invoicing for everyone.

Local-First Privacy

All data stored locally on your computer. No cloud accounts, no data sharing, no privacy concerns. Your business stays yours.

What SoloStaff Invoice Doesn't Do

Transparency about scope - so you know if it's right for you

Not Designed For

Payment processing or online payments
Expense tracking or bookkeeping
Inventory management
Payroll processing
Multi-user or team collaboration
Bank account synchronization
Enterprise-scale operations

Designed For

Creating and sending professional invoices
Managing customer and client information
Building a product and service catalog
Setting up recurring billing schedules
Generating PDF invoices with your branding
Sending invoices via email
Tracking invoice status (draft, sent, paid)
Running revenue and tax reports
Import/export data for portability

Bottom line: If you need to create professional invoices, track who owes you money, and run basic business reports - this is for you. If you need full-service accounting with payment processing and inventory, look elsewhere.

How It Compares

The right tool depends on your needs

Feature	FreshBooks/Wave ($15-50/month)	Word/Excel Templates (Free)	SoloStaff Invoice (One-time purchase)
Professional PDF Invoices	Yes	Manual formatting	One-click generation
Customer Database	Yes	Manual tracking	Full management
Recurring Invoices	Yes	Not available	Fully automated
Monthly Cost	$180-600/year	Free	$0 after purchase
Data Privacy	Cloud servers	Local files	100% local
Business Reports	Comprehensive	None	10+ reports
Dark Mode	Some apps	No	Full support
Payment Processing	Built-in	No	Not included

Built for Reliability

Professional engineering with a focus on simplicity

Technology Stack

Application: Python 3.8+ with PySide6 GUI
Database: SQLite (local, reliable)
PDF Generation: ReportLab
Email: Standard SMTP
UI Framework: Qt 6 (cross-platform)
Data Format: CSV import/export

Accessibility Features

Screen Readers: Full compatibility
Keyboard Navigation: Complete support
Font Scaling: Adjustable sizes
High Contrast: Available mode
Dark Theme: Full application
WCAG: Guideline compliance

System Requirements

OS: Windows 10+, macOS 10.14+, Linux
RAM: 4GB minimum
Storage: 200MB + data
Display: 1280x720 minimum
Internet: Only for email sending
Install: No admin rights needed

Early Access Pricing

One-time purchase. No subscriptions. No hidden fees.

$99 $35 USD

Early Access Price (One-time purchase)

Full desktop application (Windows, macOS, Linux)
Unlimited invoices and customers
Product catalog with unlimited items
Recurring invoice automation
Professional PDF generation
SMTP email integration
10+ business reports
Import/export functionality
Free updates in v1.x series
Email support included

Ongoing Costs

None. No subscriptions, no API fees, no hidden charges.

Your only cost is the one-time purchase price.

Get Started Today

Return on Investment

vs. FreshBooks ($15/mo) Saves $180/year

vs. Wave + Add-ons Saves $120/year

Pays for itself in 3 months

Time saved per invoice 5-10 minutes

Plus the peace of mind of owning your data

Early Access Program

Get a fully functional product today at a significant discount

v0.8.0-beta Release Candidate

What is Early Access?

Early Access means you're purchasing a fully functional product that is still being actively improved. The core features are complete and tested, but the product hasn't yet reached version 1.0. In exchange for being an early adopter, you get a significant discount off the eventual release price.

Why the Discount?

Early Access customers help validate the product in real-world use. Your feedback shapes priorities for future development, and you may encounter occasional rough edges as new features are added. The discount reflects this partnership.

What's Fully Functional Now

Full desktop application for Windows, macOS, and Linux
Complete invoice creation and management
Customer database with full contact management
Product catalog with pricing and descriptions
Recurring invoice scheduling
Professional PDF invoice generation
SMTP email sending
10+ business reports with export
Light and dark themes
Full accessibility support
Data import/export

Planned for Future Updates

Invoice templates and customization
Multi-currency support
Quote/estimate creation
Payment reminder automation
Additional report types

Early Access Benefits

65% discount: $35 USD now vs. $99 at full release
Lifetime v1.x updates: All improvements included at no extra cost
Priority support: Direct email support with faster response times
Influence development: Your feedback helps prioritize new features

Get Early Access

Ready to simplify your invoicing? Get Early Access pricing at $35 USD.

Contact Information

If you're a freelancer or small business owner looking for professional invoicing without the subscription fees, SoloStaff Invoice is available now at Early Access pricing. Get unlimited invoices, customer management, recurring billing, and beautiful PDF generation - all for $35 USD (regular price $99).

Email

StephenBogner@stephenbogner.com

Availability

Early Access - available now with special pricing

Name

Email

Subject

Business Type (optional)

Message