Free for Nonprofits

SoloStaff Emailer

Professional Email Marketing for Solo Staff & Small Nonprofits

Send professional email campaigns to your supporters without subscription fees. Manage subscribers, create beautiful campaigns, track engagement - all from a desktop application that keeps your donor data private and under your complete control.

$0 Forever Free
100% Local & Private
GDPR Compliant
Pro Templates
Download Free See Features

Built for Mission-Driven Organizations

Zero-cost professional email for those who need it most

Small Nonprofits

Food banks, animal shelters, community organizations with tight budgets who can't justify monthly subscription fees for email marketing.

Community Groups

Neighborhood associations, volunteer organizations, and civic groups that need to communicate with members without complex software.

Religious Organizations

Churches, temples, and faith communities who want to stay connected with congregations through newsletters and announcements.

Solo Operators

Single-person nonprofits and part-time coordinators who need simple, reliable email marketing without a learning curve.

The Nonprofit Email Struggle

Sound familiar?

Subscription Drain

Mailchimp costs $75/month for 2,500 contacts. That's $900/year that could feed 15 families or fund program supplies instead.

Donor Privacy Concerns

Sensitive supporter data stored on third-party cloud servers. No control over who sees your donor information or how it's used.

Vendor Lock-In

Years of subscriber history trapped in platforms that make migration difficult. Fear of losing data keeps you paying for features you don't need.

Feature Overload

Complex platforms designed for enterprise e-commerce when all you need is to send newsletters and donation appeals to your supporters.

Mission-Aligned Design

Built with nonprofit values at the core

Zero Cost = More Mission

Every dollar saved on software subscriptions is a dollar that can go directly to the people and causes you serve.

Data Stewardship

Your supporters trust you with their information. Local storage ensures their data never leaves your organization's control.

Compliance by Default

Built-in GDPR compliance, consent tracking, and unsubscribe handling protect your organization without requiring legal expertise.

Professional Campaigns Made Simple

Four steps to reaching your supporters

1

Set Up SendGrid

Create a free SendGrid account (100 emails/day free tier). Enter your API key in the app settings. One-time setup takes about 10 minutes.

2

Import Subscribers

Import your existing contacts from CSV files or add them manually. Tag and segment subscribers for targeted campaigns.

3

Create Campaigns

Choose from professional templates (newsletters, appeals, announcements). Add your content, preview, and customize.

4

Send & Track

Send immediately or schedule for later. Track opens, clicks, and engagement in the analytics dashboard.

Why SendGrid?

SendGrid's professional infrastructure ensures your emails reach inboxes, not spam folders. Their free tier (100 emails/day = 3,000/month) serves most small nonprofits. For larger lists, SendGrid's paid plans are significantly cheaper than Mailchimp or Constant Contact.

Clean, Professional Interface

Designed for nonprofit staff, not marketing professionals

Want to see more? Download our comprehensive User Guide (PDF) for detailed screenshots, step-by-step setup instructions, and a complete feature walkthrough.

SoloStaff Emailer subscriber management view

Subscriber Management

Organize supporters with tags, track consent, and import from CSV

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SoloStaff Emailer campaign list

Campaign Management

Create, schedule, and track email campaigns with clear status indicators

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SoloStaff Emailer template selection

Professional Templates

Newsletter, appeal, event, and thank-you templates designed for nonprofits

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SoloStaff Emailer segments view

Smart Segmentation

Create segments to target donors, volunteers, or specific supporter groups

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SoloStaff Emailer analytics dashboard

Analytics Dashboard

Track opens, clicks, and engagement to improve your communications

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SoloStaff Emailer settings

Simple Configuration

Easy setup for SendGrid or your existing SMTP email provider

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Features That Matter

Everything you need for professional nonprofit communications

Subscriber Management

Import contacts from CSV, add manually, or migrate from Mailchimp. Tag and organize supporters for targeted communications.

Campaign Editor

Professional templates for newsletters, donation appeals, event announcements, and thank-you messages. Personalization with merge tags.

Smart Segmentation

Create segments based on tags, email domain, consent status, or custom rules. Send targeted messages to the right supporters.

SendGrid Integration

Professional email delivery infrastructure ensures your messages reach inboxes. Free tier covers 100 emails/day (3,000/month).

Campaign Scheduling

Schedule campaigns for optimal send times. Set up newsletters to go out on Tuesday mornings when open rates are highest.

Analytics Dashboard

Track opens, clicks, and engagement. See what content resonates with your supporters and improve future campaigns.

GDPR Compliance

Built-in consent tracking, unsubscribe handling, and audit logs. Stay compliant without legal expertise.

Local-First Privacy

All subscriber data stored on your computer. No cloud accounts, no third-party access to your donor information.

CSV Import/Export

Bring your existing contacts from any platform. Export your data anytime - no vendor lock-in.

What SoloStaff Emailer Doesn't Do

Transparency about scope - so you know if it's right for you

Not Designed For

  • Automated drip campaigns or sequences
  • A/B testing functionality
  • Donation processing or payment integration
  • Multi-user team collaboration
  • CRM or donor management
  • SMS or social media messaging
  • Enterprise-scale operations (10,000+ subscribers)

Designed For

  • Sending professional email campaigns
  • Managing subscriber lists with tags
  • Creating targeted segments
  • Using professional nonprofit templates
  • Scheduling campaigns in advance
  • Tracking opens and clicks
  • Maintaining GDPR compliance
  • Migrating from Mailchimp
  • Keeping donor data private

Bottom line: If you need to send newsletters, donation appeals, and event announcements to your supporters - this is for you. If you need marketing automation, A/B testing, or integrated payment processing, look at Mailchimp or similar platforms.

How It Compares

The right tool depends on your needs

Feature Mailchimp
($13-350/month)		 Constant Contact
($12-125/month)		 SoloStaff Emailer
(Free forever)
Professional Email Campaigns Yes Yes Yes
Subscriber Management Yes Yes Yes
Segmentation Yes Yes Yes
Analytics Advanced Advanced Basic
Monthly Cost (2,500 contacts) $75/month $50/month $0
Data Privacy Cloud servers Cloud servers 100% local
Marketing Automation Yes Yes Not included
A/B Testing Yes Yes Not included

Built for Reliability

Simple technology that just works

Technology Stack

  • Application: Python 3.8+ with PySide6 GUI
  • Database: SQLite (local, portable)
  • Email Delivery: SendGrid API or SMTP
  • UI Framework: Qt 6 (cross-platform)
  • Templates: HTML email (mobile-responsive)
  • Data Format: CSV import/export

Email Provider Options

  • SendGrid Free: 100 emails/day (3,000/month)
  • SendGrid Essentials: $19.95/month for 50,000 emails
  • SMTP: Use Gmail, Outlook, or custom SMTP
  • Tracking: Opens/clicks via SendGrid
  • Authentication: SPF, DKIM supported
  • Unsubscribe: Automatic list-unsubscribe footer

System Requirements

  • OS: Windows 10+, macOS 11+, Linux
  • RAM: 4GB minimum
  • Storage: 200MB + data
  • Display: 1280x720 minimum
  • Internet: Required for sending emails
  • Install: No admin rights needed

Completely Free

No subscriptions. No hidden fees. No upsells.

SoloStaff Emailer

Free

Forever. No credit card required.

  • Full desktop application (Windows, macOS, Linux)
  • Unlimited subscribers
  • Unlimited campaigns
  • All professional templates included
  • Smart segmentation
  • Campaign scheduling
  • SendGrid + SMTP support
  • Analytics dashboard
  • CSV import/export
  • GDPR compliance tools
  • All future updates

Only Cost: Email Delivery

SendGrid free tier: 100 emails/day (3,000/month). For larger lists, SendGrid Essentials is $19.95/month for 50,000 emails - still far cheaper than Mailchimp.

Download Free

Annual Savings vs. Mailchimp

500 contacts $156/year saved
2,500 contacts $900/year saved
5,000 contacts $1,200/year saved
10,000 contacts $4,200/year saved

Every dollar saved goes back to your mission

General Release

Fully functional, actively improving

v1.0.0 General Release

Version 1.0 - General Release

SoloStaff Emailer is production-ready and fully functional. All core features are complete, tested, and ready for real-world use. Available for Windows, Linux, and macOS.

What's Included

  • Full desktop application for Windows, Linux, and macOS
  • Complete subscriber management with tags
  • Smart segmentation with flexible rules
  • Campaign creation with professional templates
  • SendGrid and SMTP integration
  • Campaign scheduling
  • Analytics dashboard with open/click tracking
  • GDPR-compliant consent management
  • CSV import/export (including Mailchimp CSV)
  • Template customization

Get Started Free

Download now or reach out with questions

Contact Information

SoloStaff Emailer is completely free for nonprofits and small organizations. Download it today and start sending professional email campaigns to your supporters without subscription fees.