Self-Hosted AI Meeting Automation for Microsoft Teams
Transform how you manage recurring meetings. Intelligent workflow orchestration that reduces 6-10 hours of monthly administration to under 90 minutes - with zero participant friction.
Meeting organizers spend countless hours on repetitive tasks that follow predictable patterns
Time spent on meeting administration for a single recurring monthly meeting with 10-50 participants
Collecting agenda items from multiple participants via email, parsing varied formats, and compiling responses
Reviewing transcripts and writing coherent meeting minutes - tedious work that delays distribution
Coordinating calendars, sending reminders, and managing the next meeting cycle repeatedly
Agentic Secretary orchestrates the complete meeting lifecycle using AI-powered intelligence
Automated invite sent 14 days before meeting
Email requests sent to participants 7 days before
LLM compiles items into professional agenda
Review and edit before distribution
Teams meeting with automatic transcript capture
AI converts transcript to professional minutes
Approved minutes sent to all participants
Production-ready capabilities with comprehensive testing
Native integration with Microsoft Graph API for email, calendar, and Teams meetings. Uses your existing Microsoft 365 Business Standard account.
Flexible AI backend supporting OpenAI, Anthropic Claude, Azure OpenAI, and local models via Ollama. Choose your preferred provider.
Runs entirely on your computer. No data leaves your Microsoft 365 ecosystem. No cloud infrastructure or third-party access required.
Full control over AI-generated content. Review, edit, and approve agendas and minutes before distribution. Never sends without your confirmation.
Customizable templates for agendas and minutes. Handlebars-based system supports corporate branding and specific formatting requirements.
Built-in analytics for LLM API usage and costs. Track spending per meeting cycle with detailed breakdowns by operation type.
Participants only interact via standard email and Teams. No software installation, no account creation, no learning curve for attendees.
Full-featured command-line interface for all operations. Authentication, configuration, workflow execution, and monitoring from terminal.
Agentic Secretary fills the gap between expensive SaaS and limited automation tools
| Capability | Enterprise SaaS (Otter.ai, Fireflies) |
Simple Automation (Power Automate, Zapier) |
Agentic Secretary |
|---|---|---|---|
| Content Understanding | Yes | No | Yes (LLM-powered) |
| Self-Hosted Option | No | No | Yes |
| No IT Approval Needed | No | Sometimes | Yes |
| Participant Software | Required | Not Required | Not Required |
| Ongoing Subscription | \$8-39/month | \$15-50/month | LLM costs only |
| Data Privacy | Third-party servers | Third-party servers | Your computer only |
| Customizable Workflows | Limited | Yes | Full control |
| Agenda Generation | No | No | AI-powered |
Production-grade engineering with comprehensive testing
Join the beta testing phase and help shape the future of meeting automation
The pilot release provides a complete command-line interface for users comfortable with terminal operations. All core workflow automation features are fully functional and ready for real-world testing.
Built using proprietary agentic software development methodology
Agentic Secretary was developed using an advanced AI-assisted engineering process that combines human expertise with intelligent automation. This proprietary methodology enables rapid iteration while maintaining rigorous quality standards.
AI agents generate production-quality code following strict engineering standards
Automated test generation ensures high coverage and reliability
Product definition documents guide development from concept to deployment
Progressive document refinement system ensures quality at each phase
Interested in the pilot program or have questions about Agentic Secretary?
I'm looking for pilot participants who manage recurring meetings and want to dramatically reduce their administrative overhead. Technical users comfortable with CLI interfaces are ideal for this phase.
Currently accepting pilot participants